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Q Kids Sports Terms of Service 

I hereby acknowledge that I have read and understood Q Kids Sports Terms and Conditions and approve of my child’s involvement in Q Kids Sports Holiday Program. 


  • Registration and payment are to be completed prior to any Q Kids Sports event. All bookings are made via our websites online registration and payment method. For cancellations more than 14 days prior to the commencement of an event a full refund less the $20 administration fee will be given.

  • For cancellations, less than 7 days prior to the commencement or during the camp we will require all this in writing and sent via email to as they are judged on a case by case basis.

  • For PARTIES. Wet Weather: The party can be rescheduled at a mutually agreed date and time that suits both the coach and yourself with no fee. Alternatively, you have the option of a refund minus a $55 administration fee. This needs to be arranged and communicated in writing via email 24hrs before the event.


Medical Clearance and Consent 

  • If your child has a medical condition you must complete the Medical condition section of our online registration form.

  • If your child has a medical condition you are strongly advised to seek a registered medical practitioner's advice before booking into an event due to the nature of physical activity during our events.

  • If your child has a medical condition and is unable to obtain clearance from a registered Medical practitioner then he/she cannot register for the event.

  • In the event of an accident or illness, the parent/guardian authorises any medical assistance/hospital treatment that your child may require. You accept full responsibility for all expenses incurred. 

  • You authorize Q Kids Sports to release healthcare information as stated by you on the registration form to any health care professionals that may need to deal with your child in the event of an emergency. 

  • By enrolling your child/children, you declare that your child/children are fit to participate in all activities and consent to release Q Kids Sports, the Director & all staff from any claim or liability arising directly or indirectly from the programmed activities. 

  • Except as otherwise expressly required by law, Q Kids Sports does not accept any liability for personal injury, property damage or loss sustained by any participant as a result of his or her participation in a camp due to any cause whatsoever unless caused by the proven negligence of Q Kids Sports, its Directors or employees. 

  • If you have stated in the online form any medical condition or special needs that warrant specific medication (Eg: Epipen/Asthma) it is the responsibility of the parents/guardians to supply any medication/s required for that particular child. All medication must be labelled with the child’s full name, dosage amount and instructions and a form must be filled out on the morning of the camp. 

  • I acknowledge that my child will not attend the camp if suffering from infectious or communicable disease as identified by the Department of Health.


Safety Rules and Regulations 

  • You understand that it is expected that your child’s behaviour will be exemplary at all times in order for the safe conduct of the event.

  • If at any time the supervisor/coach considers your child is continuously jeopardising the safety of others and/or disrupting the event by means of bullying or not following general and safety instructions, then he/she will be asked to stop participating until further notice. Q Kids Sports will contact parents/guardians to provide a full report of the incident. 

  • I authorise staff to help apply sunscreen to my child if required.


Inclement Weather 

  • Q Kids Sports Camps are not cancelled. All camps have a registration capacity set to ensure in the event of any inclement weather, the program can still continue using the indoor facilities/undercover areas of the grounds/venue.

  • For PARTIES. Wet Weather: The party can be rescheduled at a mutually agreed date and time that suits both the coach and yourself with no fee. Alternatively, you have the option of a refund minus a $55 administration fee. This needs to be arranged and communicated in writing via email 24hrs before the event.



  • Q Kids Sports may take photos on the day for promotional marketing purposes and media publications relating solely to Q Kids Sports. Photos/images will not be sold to third parties. Unless specified otherwise upon registration, Q Kids Sports reserves the right to use the content for advertising purposes. These photos and videos may include your child’s name, sound and visual recordings of your child. 

  • These photos may be used for the promotion of future camps and to keep parents informed via flyers, brochures, the Q Kids Sports website and Q Kids Sports Facebook page.  The communication in which your child may be displayed may be published but are not limited to: Q Kids Sports website, school newsletters, flyers, Q Kids Sports social media account on networks such as YouTube, Facebook, Twitter and Instagram, kids holiday event websites and other promotional material published in print and electronically. 

  • If you wish for your child not to be included in any photos or video footage please email the camp coordinator, Chris Wykes at as we must have this in writing. 

Punctuality, Attendance and Participation 

  • All Q Kids Sport events have been designed to ensure the safety of all participants. It is your responsibility for your child to arrive in time for the commencement of the event. A warm-up is a vital component prior to physical exercise. 

  • You understand that you are responsible for the transportation of your child to and from the camp and the supervision before the commencement of the event and after the conclusion. Camp commences at 9am and concludes between 3pm - 3:30pm, please check when registering.  

  • You understand that only the parent/guardian or nominated person on the registration form must sign that particular child/children in and out of camp each day. If this person changes, the parent of that child must contact the camp coordinator

  • You consent for your child/children to participate in any water-based activity provided and understand that notification of any water based activities will be informed prior to registration. Water-based activities are all land-based. If your child is not allowed to get wet the camp coordinator, must be notified in writing



  • Q Kids Sports encourage parents not to bring any nuts or nut-based products to the camps. In the interests of all involved in this event, please ensure that products containing nuts are not brought on the day/s you will be attending. 


Lost Property 

  • Participants will be responsible for their own belongings. We advise children not to bring any valuables with them (iPads, toys etc.) 

  • Q Kids Sports will not be held responsible for the loss of any property including electronic devices. Please contact us at to enquire about any lost property.


Mailing List 

By registering for a Q Kids Sports camp you accept to join our mailing list so we can keep in touch and notify of future camp information. 


Informed Consent

By submitting any registration forms online, you give your consent that you have read in its entirety, understand and accept all terms and conditions and code of conduct. Submitting the online form is classed as consent. 


Q Kids Sports Code of Conduct 

Q Kids Sports’ Responsibilities: 

  • Develop child-friendly programs that appropriately cater for the needs of the children involved. 

  • Provide safe equipment for participants to use that are regularly checked. 

  • Ensure that all employees and volunteers have been checked in accordance with the QLD Child Protection Act 1999.

  • Provide an environment that is free from bullying and harassment and if bullying and/or harassment is recognised, all efforts will be made to appropriately manage the situation. 

  • If necessary, first aid is applied to any participant that requires it. 


Participants/Parent/Caregiver Responsibilities: 

  • Ensure that all participants partake in a way that enables the enjoyment of all involved. 

  • Q Kids Sports rules and regulations in regards to activity and safety rules are adhered to. This will ensure the safety and well-being of all involved. 

  • Payments are made when required and terms and conditions are accepted prior to participation. 



All employees, volunteers and participants have the right to feel safe and enjoy themselves during all Q Kids Sports events.

The use of enjoyable games and activities to promote physical activity and overall wellbeing is of paramount importance to us.

We are confident that you will enjoy your experience with us.

If for any reason you do not, please contact us to discuss the matter so we can endeavour to improve our service to you!

If you have any questions or concerns we can be reached at

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